Town Clerk / Tax Collector

Town Clerk/Tax Collector/Registrar – Sue Reymers

Office Hours:
Monday – Friday
9:00 a.m. – 1:00 p.m. (closed from 1 – 2:00 p.m.)
2:00 p.m. – 4:00 p.m. and by appointment.

16 Broad Street
Hamilton, New York 13346
(315) 824-3380
FAX: (315) 824-0246
Or Email:

The town clerk attends town council meetings, keeps a written record of all proceedings of the council and oversees the services listed here:

 – Marriage Licenses
Marriage licenses are available at the town office. Both parties need to bring:
**proof of identification – either a driver’s license, passport or other form
**proof of age – such as birth certificate or similar
**If either party has had a previous marriage, proof of dissolution of the marriage(s) is required for verification.
**$40 fee: cash, money order or local check, made out to the Town of Hamilton (we do not accept credit cards at this time.)
**There is a 24-hour waiting period and the license is valid for 60 days.
***Please call the town office at (315) 824-3380 to schedule an appointment. Thank you!

– Marriage Certificate Copies
Need a copy of your marriage certificate? Replacement copies of marriage certificates originally issued in Hamilton are available. A Request Form is required along with a fee of $10. Proof of identity is required. For instructions and the application, please use this form: Town of Hamilton MARRIAGE Copy Request Form

Do you need to authenticate your marriage license for use in a foreign country? Click here for more information: NYS Department of State

– Death & Birth Certificates
The Town of Hamilton ONLY maintains Birth and Death Certificates for anyone who was born or passed away outside the Village of Hamilton’s limits. Individuals who were born or passed away at Community Memorial Hospital (or within the Village limits) can obtain their records from the Village of Hamilton’s office, 3 Broad Street in Hamilton, (315) 824-1111.

For copies of records at the Town office, there is a $10 fee and a Request Form must be filled out. Restrictions apply for access to records. For instructions and the application, please use the appropriate form:
Town of Hamilton BIRTH Certificate Copy Request Form
Town of Hamilton DEATH Certificate Copy Request Form

For Access to Genealogy Records of Birth / Death/ Marriage, please use this form which contains instructions: Town of Hamilton GENEALOGY Copy Request Form

Copy request forms can be mailed to: Town of Hamilton, 16 Broad Street, Hamilton, NY 13346. For more information, call (315) 824-3380 or Email:

- Hunting & Fishing Licenses (NYS Department of Environmental Conservation)
Hunting, trapping and fishing licenses available at the Town Office. New licenses require a hunter safety course. The DEC website lists safety courses, dates and locations. The license years run from October 1st of the current year to September 30th of the following year.

DEC – or by phone – (518) 402-8843.

 – Handicap Parking Permits
Town of Hamilton residents may obtain a temporary or a permanent handicap parking permit from the Town Office without charge. The attending physician must fill out a form indicating which permit is applicable. Temporary permits are good for six months and permanent permits for five years.

Forms at

 – Dog Licenses
Did you know that you need to license your dog in NYS?
Every dog, regardless of age, owned or harbored in New York State for longer than 30 days, must be licensed. The following are the only exceptions:
1) If the dog is under 4 months and will not be allowed to run off the owner’s premises.
2) If a non-resident brings a dog into NYS for less than 30 days and the dog is licensed accord to the resident state’s licensing laws.
3) Dogs confined to the premises of any public or private hospital, research institution or a Class A Dealer with a certificate of exemption from the Commissioner.

Where to Obtain a License:
Apply for a dog license at the Town Clerk’s Office. Annual license renewals can be done by mail or in-person at the Town Clerk’s Office.

When to Obtain a New License:
Renewal paperwork will be sent directly to the dog owner from the Town Office 1 month before the expiration date.

Cost to obtain a License:
Spayed/Neutered Dogs – $ 7.00 (Proof of spaying or neutering must be provided.)
Unspayed/Unneutered – $ 15.00
**There are no license fees for guide dogs, war dogs, hearing dogs, police dogs or service dogs.
**ALL Licenses REQUIRE proof of rabies certification.

Click here for a new dog license form.

Lost your Dog? Found a stray Dog? Call the Dog Control Officer, Larry Butts at 315-824-1645 or 315-243-1441.

 – Waste Disposal
The Hamilton Transfer station is located on Cranston Road, Poolville.
Hours: Wednesday and Saturday from 7:10 a.m. to 3:00 p.m.

Required punch cards cost $14.00 and contain 5 punches, with the amount of waste determining the number of punches used. Recycle bins are available at this station for papers, cardboard, plastic, glass and metal, with no charge for recyclables. Residential waste decals, obtained at the Transfer Station, are to be displayed on the vehicle bringing the waste and are valid for the duration of the vehicle’s use.

More info at or call 1-800-721-2208.

 – Town and County Property Taxes
Through a shared services agreement, the Madison County Treasurer’s Department collects Town and County taxes. If you need a copy of your tax bill, call the Town office at (315) 824-3380 or email us at:

Q: Where can I get a 911 address for my property?
A: Contact the Madison County Sheriff’s Department at (315) 366-2318.

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