Town Clerk / Tax Collector

Town Clerk/Tax Collector/Registrar – Sue Reymers

Office Hours:
Monday – Friday
9:00 a.m. – 1:00 p.m. (closed from 1 – 2:15 p.m.)
2:15 p.m. – 4:00 p.m.

16 Broad Street
Hamilton, New York 13346
(315) 824-3380
FAX: (315) 824-0246
Or Email:

Deputy Town Clerk – Carol Dewey
Office Telephone (315) 824-3380

The town clerk attends town council meetings and keeps a written record of all proceedings of the council. As the tax collector, she collects town and county taxes, and sends in the county portion. She also oversees the services listed here:

- Hunting & Fishing Licenses (NYS Department of Environmental Conservation)

Hunting, trapping and fishing licenses available at the Town Office. New licenses require a hunter safety course. The DEC website lists safety courses, dates and locations. The license years run from October 1st of the current year to September 30th of the following year.

DEC – or by phone – (518) 402-8843.

 – Marriage Licenses

Marriage licenses are available with a $40 application charge. A photocopy of a Driver’s License or a passport is required for both parties. There is a 24-hour waiting period, and the license is valid for 60 days. For divorcees, a copy of every divorce decree is required for verification. Call the town office for an appointment.

Replacement copies of marriage certificates originally issued in Hamilton are available for $10. Written requests require a copy of a Driver’s License and a $10 check made out to the Town of Hamilton.

 – Handicap Parking Permits

Town of Hamilton residents may obtain a temporary or a permanent handicap parking permit from the Town Office without charge. The attending physician must fill out a form indicating which permit is applicable. Temporary permits are good for six months and permanent permits for five years.

Forms at

 – Dog Licenses

Annual renewable and new dog licenses are available with proof of a current rabies vaccination to be kept on file with the Town Office. Dog licenses are $7 for spayed/neutered dogs and $15 for unspayed/unneutered dogs. Proof of spaying or neutering must be provided. The Town Dog Warden can be reached through the town office.  Click here for the dog license form.

 – Waste Disposal

The Hamilton Transfer station is located on Cranston Road, Poolville. Hours – Wednesday and Saturday from 7:10 a.m. to 3:00 p.m. Required punch cards cost $13.50 and contain 5 punches, with the amount of waste determining the number of punches used. Recycle bins are available at this station for papers, cardboard, plastic, glass and metal, with no charge for recyclables. Residential waste decals, obtained at the Transfer Station, are to be displayed on the vehicle bringing the waste and are valid for the duration of the vehicle’s use.

More info at or call 1-800-721-2208.

 – Town and County Property Taxes

January through April, the Town Office accepts payment of town and county taxes by mail or in person. Cash or checks made payable to the Town of Hamilton are the only acceptable means of payment. You must write your Tax Map Number or your Bill Number on your check. A copy of your tax bill with payment is appreciated. For payment after January 31st there is a 1% penalty for February, 2% for March and 3% for April. The bills are then turned over to Madison County for payment.

 – Death & Birth Certificates

The Town of Hamilton maintains Birth and Death Certificates for anyone who was born or died outside the Village of Hamilton’s limits. Individuals who were born or died in Community Memorial Hospital or within the Village limits can obtain certificates from the Village of Hamilton at (315) 824-1111.

For copies of records at the Town office, there is a $10 fee and a Request Form must be filled out. Restrictions apply for access to records. Call for more information at (315) 824-3380 or Email:

Town of Hamilton BIRTH Certificate Copy Request Form

Town of Hamilton DEATH Certificate Copy Request Form

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